Warning and Probation Policies

Academic or Attendance Warning

LWT continuously monitors each student’s GPA and attendance records.  If at any point a student’s GPA falls below the 80% (B) level or if the student falls below 97% in attendance, of the course they are enrolled in, they will receive a written warning from their instructor. The students’ instructor will alert the Financial Aid Office, if the student is a Financial Aid recipient, the Financial Aid Office will send out a Pre-Financial Aid Warning Letter.

Academic or Attendance Probation

Students must maintain a 70% (C) GPA and be in attendance for at least 95% of each program (Combination Welder I Program and Combination Welder II Program) and 90% of each Skills course they are enrolled in.

If a student has fallen below these guidelines the student will be placed on Academic or Attendance Probation. The student will meet with their Instructor and Admissions Department to set an academic plan for the student to regain graduation eligibility.

The Financial Aid Office will be alerted if this happens when the student is a Financial Aid recipient. If a Financial Aid student is not maintaining SAP at the evaluation point, they will be placed on Financial Aid Warning. Due to the length of our programs at LWT a student who is placed on probation is eligible to receive Title IV aid, however, if the student is terminated due to not meeting the guidelines of their probation, they will still be required to repay their student loans and may have to return portion of their student loans and/or Pell Grant monies to the Department of Education.

Situations based on injury, illness, death of a relative, or other special circumstances which would explain why SAP is not being made will be taken into consideration.

Setting an Academic or Attendance Probation Plan

In order to set up a probation plan, the Admissions Representative and Instructor will meet to discuss an Academic or Attendance Probation Plan to get a student who is needing to be placed on Academic or Attendance Probation.

Academic Probation Plan:

Academic probation isn’t meant to be a punishment, but a warning or wake-up call. However, it can have serious consequences, especially for those who don’t get back in good academic standing. Students on academic probation may be terminated from the course if their academic performance doesn’t improve during the probationary period.

Students identified as needing to be placed on Academic Probation will be identified by their Instructor. Once it has been determined that the Academic Probation Plan should be in place, the Instructor and Student will go over all grades in the grade book to find out the best course of action to get the grade level up past the minimum of 70% in order to graduate.

Some of the academic grades can be redone without penalties, other there is a deduction amount for retries.

1. If a student is graded less than 70% on the class welds, they can redo the class weld.
2. Weld Qualifications (certifications) are not graded, therefore would not be a part of the Academic Probation Plan.

Attendance Probation Plan:

The purpose of the Attendance Probation Plan is to identify the reason(s) for a student’s truancy, document the previous steps taken by the school to address the student’s truancy problem, and develop the plans necessary to improve the student’s future attendance.

Once it has been determined that the student is needing to be placed on an Attendance Probation (95% or lower) do the following before meeting with the student to talk about the plan. Both the Instructor and the Admissions Representative will do the following before coming together to discuss the proposed plan.

1. Identify how many hours and minutes are missing.
2. Calculate how much of the hours are excused (meaning they can make the time up) and unexcused.
   1. Documentation is required to determine the legitimacy of the excused absence. This can be in the form of notes from staff, paperwork from doctors/lawyers/internet and so on. Excused absences can include:
      1. Student illness
      2. Death in immediate family
      3. Required court appearances

Admissions Representatives and Instructors will use Attendance Probation Plan spreadsheet to help the student identify what options are suitable for their individual needs.  The spreadsheet allows the student to choose whether to make up time or not make up time. This is all dependent on whether the student has excused time to make up.

If it is found that the student does not have the ability to get off probation by the end of their course, they would be terminated from their course.

Appeal Process
If not making SAP due to situations such as injury, illness, death of a relative, or other special circumstances, the student would reach out to the Financial Aid Office to fill out an SAP Appeal Form. Appeals will be taken on a case-by-case basis.

If a student is dismissed from LWT based on an unsuccessful SAP while receiving Title IV funding, please refer to the Return of Title IV Funds Policy.

The following situations are not applicable to Lynnes Welding Training, therefore would have no effect on SAP: Incompletes, repetitions, noncredit remedial courses, summer terms, transfer credits, second degree, and changes in major.